Financial Analyst

Job Description

Job Title:   Financial Analyst  

Reports To: Financial Manager

Primary Function or Purpose of Job or Position

Credit Valley Family Health Team (CVFHT) is an Academic Family Health Team affiliated with Trillium Health Partners and the University of Toronto. It is an engaging inter-professional primary care team dedicated to continuous learning and excellence within primary care with a demonstrated track record of impactful quality improvement activities. It is a not-for profit organization that receives funding from the Ministry of Health and Long-Term Care and provides primary health care services to over 15,000 patients in Mississauga. The CVFHT also has a mandate to provide French language primary care services to the Francophone community.

The Financial analyst analyzes financial data, compiles reports and prepares recommendations for efficiency as well as provides insights that support decision-making, budgeting, and long-term planning within the family health team. They also assist in preparation of forecast budget comparisons, profit analysis, and other financial reports

Specific Duties or Responsibilities

Main Responsibilities:

Under the direction of the Financial Manager the Financial Analyst is responsible for all day-to-day bookkeeping functions including accounts payable, accounts receivable, bank deposits, journal entries, payroll, and balance sheet reconciliations. Supports the finance/administrative needs of the organization.

• Accounts Payable and Receivable
  • Approve, post and process payments of accounts payable in line with company policies and procedures.
  • Reconcile credit card receipts and credit cards monthly.
  • Prepare invoices and enter in QuickBooks, maintain accounts receivable reconciliation and follow-up on outstanding invoices
  • Prepare physician remuneration invoices and supporting documentation for monthly payments to ensure accurate processing.
  • Prepare reconciliation of physician payments and communicate the reasons for variances in month end payments.
  • Track and reconcile third party billings monthly to ensure proper payment and reconcile amounts to bank statements.
  • Prepare and process bank deposits for cash billings.

• Payroll
  • Review of employee hours biweekly and process payroll in accordance with the ESA using the payroll processing platform Payworks.
  • Review benefits provider invoices against staff benefits spreadsheets to validate benefit premiums and employee deductions prior to payroll processing.
  • Oversee if the benefits amounts are accurate in payroll and reconcile to QuickBooks.
  • Record payroll taxes and payment by comparing them to Payworks.
  • Prepare monthly payroll accrual journal entries.

• Month End Processing, Journal Entries, Balance Sheet Reconciliations
  • Create journal entries amortization, accruals, investments and deferred revenue recognition, and inter-fund transactions.
  • Prepare cash reconciliation by the 5^th business day of the month.
  • Update Other balance sheet reconciliation schedules monthly and balance them to the GL prior to financial statement preparation.
  • Review the general ledger for discrepancies against spreadsheets and working papers to ensure accurate accounting of all transactions.
  • Prepare year-end balance sheet variance reports to explain account movements and support year end audit preparation.

• OHIP Billings and Teaching revenues
  • Prepare customer invoices.
  • Track and review physician teaching supervision units to ensure invoice accuracy.
  • Review extra billings requiring payout per company policy and liaise with physicians to reconcile payments accurately.
  • Enter update and reconcile MOH Remittance advice.
  • Reconcile other payments.
  • Analyze reports.
  • Create files and archive invoices.

• Reports download and filing - monthly
  • Download and review Remittance Advice from MOHLTC
  • Biweekly Payroll reports
  • Other reports as required.

• General Administration

• Assist in purchasing office supplies as needed.
• As delegated by the Financial Manager, provide financial reports for different funding budgets.
• Track and explain budget variances for new projects to support the Financial Manager in ensuring adherence to budget restrictions.
• Assist the Financial Manager in managing other projects like renovation, vendor review/change, and vendor contract reviews.

• Other duties as assigned
  • Assist with other reporting initiatives as required.
  • Adhere to policies and procedures of CVFHT.
  • Regularly communicate and consult with other managers as per work requirements.
  • Participates in on-going professional education and professional development as offered by the agency.
  • Attend team and other meetings as requested.
  • Participate in other organizational events as requested. (i.e., Annual General Meeting (AGM) and other meetings as requested.

Required Qualifications, Skills and Abilities:

• Diploma in Finance, Accounting, and/or Business Administration
• Experience in Payroll, Accounts Payable, Accounts Receivable, Bank Deposits, Journal Entries, Balance Sheet Reconciliations
• Experience using QuickBooks
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Understanding of GAAP and experience in full cycle accounting is a must
• Demonstrated professional and courteous telephone etiquette
• Strong interpersonal, listening and communication skills – with the ability to engage effectively with a diverse group of individuals.
• Collaborative working relationship through regular interactions with physicians, staff and volunteers.
• Strong time management skills – meeting deadlines and managing competing priorities effectively.
• Great ability to organize, prioritize and manage workload independently in a fast-paced environment
• Displayed initiative, sounds judgment and problem-solving abilities
• Ability to maintain flexibility and willingness to work occasional overtime when needed to support organizational needs and time-sensitive priorities – approved by Financial Manager.
• Successful incumbent must provide a satisfactory Police Check

CVFHT provides competitive salary and benefit including pension plan (HOOPP), extended health plan, dental plan and many more.

To apply for this vacancy please submit a resume with cover letter here or via email to hr.cvfht@thp.ca.

In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Credit Valley Family Health Team will provide accommodation throughout the recruitment and selection process. If you require accommodation, we will work with you to meet your needs to ensure your equal participation.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Please note, only those candidates selected for an interview will be contacted.